The views of this article are the perspective of the author and may not be reflective of Confessions of the Professions.
We all tend to get lost in our projects and start working on other things, but it’s essential to take a step back now and then and make sure that we’re staying organized. This blog post outlines four tips for keeping your business projects organized.
Create a Workflow Document
This is a great way to stay organized and keep track of everything you have going on. You can organize your documents based on the projects they belong to, so it’s easy for you to find what you’re looking for when it’s time to get back in the swing of things.
There are tons of resources online about creating workflow docs, so check out a few different ones and find the one that works best for you. A workflow document should include the project name, client contact info, deadlines (when they are due), milestones to be completed within each deadline, information about your team members, and who will be working on it with you (their names, phone numbers, or emails). It also should include a timeline of the steps you will take to complete each project. This document is excellent for keeping your business projects organized- it can be used as a plan, reference guide, and even a contract with deadlines and milestones.
Post-it notes are simple, but they are an amazing organizational tool. You can use them to break down your workflow document into sections and color code what you need to work on at any given time. For example, a green post could indicate that the task is complete, while yellow would mean that the task is in progress. This way, you always know exactly what needs to be done and when it’s due. It also helps prevent any confusion about who has worked on which part of the project so far- post it is great for keeping your business projects organized. As you can see, there are tons of different ways that you could go with this- the point is to find what works for you and stick with it.
Create a Project Management System
This is pretty self-explanatory. If you’re going to be working on multiple projects at once, then there must be systems in place for keeping your business organized. This way, nothing gets missed, and you can prioritize the most urgent tasks if needed. There are tons of different software programs like Netsuite Support available online, so find one you like and get started.
This is a crucial tip if your company relies on projects to keep it afloat- in this case, every task has the potential of having a huge impact, so keeping things organized needs to be a priority.
Keep a Calendar
This may seem obvious, but it’s easy to get so wrapped up in the work that we forget daily tasks. To keep your business projects organized, you need to have a clear idea of what needs to be done and when. This way, everything can run smoothly without any setbacks or delays. Having all the necessary information in one place (like a calendar) makes it easy to divide tasks, especially important deadlines.
You could also use this as an opportunity to block off time for yourself- even if you’re working on multiple projects at once, make sure that you set aside some time each day to work out or spend with your kids, etc. It will help you stay productive and ensure that you’re not overwhelmed by everything on your plate.
