The views of this article are the perspective of the author and may not be reflective of Confessions of the Professions.
Archiving is the process of storing information and files in any format for long periods. In some cases, offices, companies, and people archive data for life as they have an electronic way of doing so. Such information may – or may not – be used again in the future, but should be stored until the end of its retention schedule.
There might be moments where inactive data might be used again for legal purposes, and not archiving your data might be a hindrance for authorities. Some businesses also need past information; that is why they file their data. Information should still be readily available if required at short notice, and that is why companies archive.
Government offices archive records as well. Both private and public entities have ways of archiving files, and these could either be manual or electronic. Manual public record archiving involves a room solely for archived data and having stacks of folders kept alphabetically—meanwhile, electronic archiving consists of computer use.
As a business grows, it will create more data, and keeping old data should be one of your tasks as business owners. There are times when people mistake archiving, and if you do not want to be one of these people, you can read the TeleMessage infographic below.