The views of this article are the perspective of the author and may not be reflective of Confessions of the Professions.
Moving your office is similar to changing your home except it can be a more intricate process. Dealing with company equipment and public records is challenging. The following tips can help to ensure you make an office move efficiently and avoid problems.
Pack Everything Carefully
Label everything in the office that you plan to move. Organize similar items together, such as office supplies, printing supplies, computer equipment, and so on. If some items could go in two different groups, add them to the carton that will be unpacked first so you can find them when needed. You should also add a packing list to each carton by attaching it to the outside of the container or placing it inside on top of the contents. At a glance, you will know what is in the container as well as what is not when looking for something.
Clarify and Confirm Moving Instructions
Prepare written instructions and guidelines for the professional movers. Keep them simple and clear to prevent confusion. Use large, bold font to print the instructions or attach them to the items they pertain to. For example, disassembling a desk or a workstation may require some explanation about how you want those things moved. There may be items that the movers won’t know where to place them at the new location. Even though someone will be onsite to supervise, add written instructions to facilitate the delivery.
Hire a Corporate Moving Company
Don’t be tempted to pay less by hiring residential movers. Hire corporate movers who have experience working with professional clients and business offices. Their contract will spell out the terms and conditions of assisting with the move along with provisions to protect the company’s property while being relocated. Corporate movers are usually bonded and insured for added security. They can provide packing supplies, tarps, and padding if needed to ensure safe transport of your office equipment and furniture.
Supervise the Entire Process
Have an office employee onsite at both the current location and the new office location to oversee all aspects of the move. From packing up office furnishings to loading and unloading the truck and taking things into the new office, monitoring and guidance will be helpful. Questions about locked doors, unmarked office space, and unloading areas can be handled by employees who are familiar with the relocation plan.
Moving your office to a new location is an exciting time. Plan ahead to have everything ready when the big day comes. Maintain clear communication and plenty of information to facilitate the process.